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EVENT CHILDCARE AS IT SHOULD BE

How Event Childcare Works

Managing a corporate event means juggling dozens of moving parts. Childcare shouldn’t be another headache on your list—we make it simple.

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Event Childcare FAQ
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Our Event Childcare Process

1. Initial Inquiry & Consultation Call

Provide your event date, location, and a headcount (or range) of children and ages. You schedule a call with our team to verify details, where we’ll gather details on your agenda, venue rules, and any special needs.  

2. Proposal & Confirmation

Within 1–2 business days of our consultation call, we’ll send a call summary and custom childcare plan that outlines the number of sitters, schedule, setup needs (quiet room, activity area, breakout spaces), as well as costs and inclusions. 

3. Finalize Logistics

Upon acceptance of the proposal, our team will begin accepting child registrations! Child registrations are due 6 weeks prior to your event. At this time, we’ll confirm child counts and amend your final invoice accordingly — either up or down! 

We’ll also reconfirm the day-of logistics and final details, and secure your sitter team!  2 weeks before your event our team will share sitter team information with you and the parents/adults of the registered kids, ensuring that everyone has the correct event childcare information!

4. Day-Of Setup & Supervision

Our sitter team will arrive 30-60 minutes prior to kid drop-off, to set up the kids’ space, check safety requirements, and brief staff. 

During the event, sitters manage check-in and check-out, oversee activities, supervise snacks or meals, and keep communication open with your point of contact as well as with parents as needed. 

5. Wrap-Up & Reporting

After the event, we handle cleanup of the childcare area, ensure all children are reunited with parents, and provide post-event feedback if requested.

Ready to book?

Start the process by sending us an inquiry.
Request Event Childcare
“
Such an amazing service! The sitters were kind and upbeat. My daughter said she had more fun there than she does at preschool. I felt completely comfortable leaving her, which never happens at large events.
Emily PEvent Attendee
As a mom, I’m always nervous about childcare at events, but this team put me at ease immediately. They were organized, kind, and had clearly planned ahead for everything. My son had such a great time, and I got to focus at my meetings, stress-free.
Claire L.Conference Attendee
I was genuinely impressed with the childcare team. They knew exactly how to keep the kids engaged both days. It was clear they were professionals who do this all the time. Everything ran so smoothly.
The Green FamilyHospital Conference Attendee
We opted for Chicago Super Sitters and the difference was clear. The babysitters from Chicago Super Sitters were professional, and the agency made it easy—no stress on our part. Thank you for the great service.
Nolan B.Planning Committee
My clients went all-in with Super Sitters and it was worth every penny. The children were engaged all three meeting days with toys, crafts, face painting, and many games. The babysitters were friendly, ultra-professional, and the agency’s coordination beforehand was flawless. We couldn’t have asked for better.
Adam R.Event Planner
I worked with Super Sitters for a corporate gala —and wow. They provided multiple babysitters and managed a dedicated kid registration and check-in/out process with the parents. They included a craft table, age-appropriate toys and games, face painting, and even set up a mini obstacle course for the energetic kids. The agency’s professionalism from inquiry to execution was top notch.
Olivia T.Event Planner
For a charity luncheon we booked Super Sitters and the results were beyond expectations. The agency’s process was clear, the sitters arrived on time, and everyone had a great time.
Daniel H.Event Planner
Incredible service. Using Super Sitters meant we had a team of sitters who were best suited to the registered children, and their addendum process allowed us to make adjustments leading up to the event as needed. Their team provided logistical help throughout, managed communication with parents day-of, and brought tons of activities for the kids.
Sarah J.Event Planner
I’ve worked with a lot of childcare vendors, but Super Sitters are in a league of their own. They don’t just watch kids—they curate an experience. From the first email to the follow-up afterward, every detail was handled. The sitters were professional, well-prepared, and warm. Several guests told me their kids asked if they could come back the next day!
Caroline M.Event Planner
From the first inquiry, Super Sitters was responsive and clear about what to expect. On the day of, they arrived early, set up the play area, and kept the kids happy for hours. The sitters were friendly and polished, and the parents couldn’t stop talking about how grateful they were.
Peterson B. Event Planner
The Super Sitters team has mastered event childcare. They’re efficient, detail-oriented, and wonderful with kids. They understand how to fit seamlessly into an event team, which is rare. I can always trust them to deliver.
Charlotte V.Event Planner
The Super Sitters team is one of those rare vendors who I never have to worry about or check up on. They show up early, take initiative, and treat every child with genuine care. My clients love them, parents love them, and I love working with them. A planner's dream.
Elijah B.Event Planner
"Just wanted to drop a note to let you know how wonderful your team of caregivers were with our community's children and families. We heard silence from babies and laughter from the older children! Music to our ears. You are a praiseworthy company. Thank you for contributing to the success of our two day community building event. "
Lori S.Event Planner

About Our Event Sitters & Our Vetting Process

Your company’s reputation is on the line with every detail of your event. That’s why we take our sitter selection seriously.

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Proven Experience

Event sitters have at least 3 years of professional childcare experience, including a proven track record while on the Super Sitters Roster. Many sitters have backgrounds in schools, camps, healthcare, & theater, as well as prior corporate or group setting childcare.

Rigorous Screening

Our intake process includes multi-stage interviews, reference checks, full background checks, and verification of CPR/First Aid certifications. Learn more about our Sitter Intake Process.

Event-Specific Training

Our Super Sitters are trained for professional environments — managing transitions, handling multiple age groups, and coordinating with corporate venues. To qualify for event childcare placements, Super Sitters must have a proven track record on our roster. 

Ongoing Quality Assurance

In addition to your dedicated Event Manager, a Lead Sitter is assigned to every event, managing childcare delegations, activities, and coordination with your day-of contact. Large events also include on-site administrative management. 

Backup & Redundancy

Event childcare with Super Sitters includes backup sitters to account for last-minute changes or emergencies.

Corporate Event Childcare FAQs

For more information on our process, see How Event Childcare Works. 

Why should we provide childcare at a corporate event?

It helps boost attendance and engagement, especially for conferences, retreats, or company parties. Parents can fully focus knowing their children are in safe, professional hands. It’s also a strong signal that your organization values inclusion and family-friendliness.

Yes. We’re experienced with conference centers, hotel ballrooms, office campuses, and offsite retreat venues. We coordinate with venue managers to ensure compliance with space, liability, and safety requirements.

Staffing depends on the number and ages of children, the schedule, and the venue layout.  After our consultation call, our team will provide an estimate which includes the sitter count based on your expected kid count and details shared on the call. Once childcare registration is complete, we will amend the final invoice and sitter count according to actual event needs. Super Sitters reserves the right to determine the sitter count needed.  

We provide sitters, games, and activities suitable for all ages. We can also design theme-based programs, bring STEM or creative kits, supervise outdoor play (venue permitting), and create a quiet zone for naps and downtime. Activity kit and scope is determined per-event based on your consultation call with our team.

Absolutely. We can provide coverage for breakout sessions, keynote hours, evening receptions, or full-day agendas — whatever your event requires. 

All sitters are CPR/First Aid certified, and we require emergency contact info from parents. A lead sitter coordinates protocols, carries a first aid kit, and ensures quick communication in case of any issue.

We recommend at least 8-12 weeks for conferences and retreats, especially during busy corporate event seasons.  We utilize an Addendum Process, where we adjust the final invoice ~6 weeks out based on your actual needs, so there’s no down side to reaching out early!  The typical childcare registration deadline is 6 weeks before the event.  Shorter lead times are possible, depending on sitter availability.  Rush fees may apply.

Packages are priced with the following structure: 

  • Base Fee – covers everything in the corresponding package, including the minimum sitter count placement fees 
  • Sitter Hourly – per hour, per sitter – this is separate from and in addition to the Base Fee
  • Additional Fees may include: Placement fees for any sitters needed above and beyond the package minimum, Large Event Fee – for events with 20+ children (which includes additional on-site administrative support), and/or Rush Fees (for events booked with less than 6 weeks notice). Holiday surcharges also apply on major holidays and are included in any estimates where applicable. Travel Stipend and/or Parking may be required on a case by case basis.

Base Fee(s) are due to secure your event childcare, and are non-refundable. Balance is due 2 weeks before event. 

Not sure which event childcare package to choose?

Answer a few questions and we will help you narrow your options.

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